Real Estate Transaction Coordinator
Calling all administrative problem-solvers with a personal passion for real estate! If you’ve been perusing job postings for real estate law clerks, paralegals, legal assistants, and real estate receptionists, then this position is one to consider.
We are looking for somebody who can help us facilitate the smoothest real estate closings possible by meeting the needs of both house sellers and real estate investors. You’ll be a juggler keeping your eyes on many moving pieces and staying attentive to the details of various projects at once. You’ll be a chess player observing those involved in the transaction and strategically thinking of how to circumvent potential problems. You’ll be a chameleon adjusting your communication and approach based on who you are dealing with. If this sounds like you – we’d love to hear from you!
About Us:
We work in the exciting world of house flipping and income properties in the Greater Toronto Area. You’ll be working with a real estate investor who has been flipping and renting properties for over 15 years, specializing in fast and hassle-free property sales. We provide homeowners with quick solutions for selling their homes, whether facing foreclosure, inheriting a property, or needing a speedy sale.
Our mission is to deliver an accessible pathway to a stress-free real estate transaction. We ensure a smooth and effective process tailored to each client’s unique needs. Join our team and be part of a company that values integrity, problem solving skills, and innovation in the real estate industry.
Key Responsibilities:
- Manage and coordinate seamless real estate transactions from start to finish, efficiently and accurately
- Use analytical skills to manage multiple projects at once
- Prepare and update necessary documents
- Coordinate deposits, signatures, and ID verification
- Assist with property showings and coordinate visits
- Gather information and documents to ensure smooth transactions
- Manage expectations of sellers and buyers for a seamless closing process
- Liaise with lawyers, internal departments, sellers, and buyers
- Ensure high levels of service and satisfaction for all parties involved
- Maintain accurate transaction records and documentation
- Provide regular updates on transaction status to clients and team members
- Resolve transaction-related issues promptly and professionally
- Stay informed about industry regulations, market trends, and best practices
- Handle incoming calls and email inquiries professionally
- Create and distribute marketing materials as needed
- Perform various administrative tasks to support the team, including scheduling appointments, filing, data entry, maintaining CRM, and preparing reports
- Assist with research and compilation of comparable sales data from MLS to aid in property valuation and investment decisions
- Attend meetings and support other departments with administrative tasks as required
Your Profile:
- Proven exceptional track record in previous roles
- Real estate transaction coordinator experience is a plus
- Strong organizational and time management skills
- Strong administrative skills, including file management and proofreading
- Ability to be a resourceful problem solver who can adapt to unexpected situations and find creative solutions
- Ability to manage multiple projects and prioritize effectively
- Adaptability to handle interruptions and switch between tasks efficiently
- Excellent communication skills, both verbal and written
- Have a remote quiet work environment
Location: Remote with some on-site activities (showings, meetings, etc.) in the GTA, with or without advance notice
Employment Type: Full-Time
Compensation Package: $50,000 – $60,000/annum + Health, Vision & Dental Benefits
Schedule:
- Monday & Tuesday: 10am – 6pm
- Wednesday: 9am – 6pm
- Thursday & Friday: 10am – 6pm
Join The Team: If you’re ready to embark on an exciting journey in real estate investing and have a desire to learn and grow within a supportive team environment, we want to hear from you! Apply now and discover your potential in this rewarding role.
If we sound like a good fit for you, please follow the instructions below:
1. Complete a Behaviour Assessment at this link: https://assessment.predictiveindex.com/BZHG/02a9ba1e-c812-48d7-bbe4-c5cc8c847cf5?type=candidateba. After completion, you will see an invitation for a Cognitive Assessment, please check your Spam if you do not see an Invite from QJXD Properties.
2. Send an email and include the following:
- What is it about this job that you are most interested in and why?
- What is your favourite hobby?
- What was your biggest accomplishment that proves that you are a fit for this position?
- Are you currently employed? & when are you available to start?
- What’s your salary expectation?
3. OPTIONAL: Send a Resume if you have one available.
Please send #2 & #3 to Careers@GTAHouseBuyers.ca
We can’t wait to hear from you!