Client & Transaction Coordinator

We are looking for a Real Estate Client & Transaction Coordinator who thrives on details, deadlines, and delivering great customer experience. You’ll be the central hub of every deal — ensuring all documents, signatures, and communications flow smoothly from contract to close. If you are highly organized, enjoy problem solving, and want to grow your career in real estate operations, this role is for you. 

We are looking for somebody who can help us facilitate the smoothest real estate closings possible by meeting the needs of both house sellers and real estate investors. You’ll be a juggler keeping your eyes on many moving pieces and staying attentive to the details of various projects at once. You’ll be a chess player observing those involved in the transaction and strategically thinking of how to circumvent potential problems. You’ll be a chameleon adjusting your communication and approach based on who you are dealing with. We want you to be the company’s promise keeper, helping us keep the seller’s experience centered in everything we do.  

Location:  
Remote with some on-site activities (showings, meetings, etc.) in the GTA 

Employment Type: 
Full-Time 

Compensation:  
$55,000-$70,000 

Schedule: 

Most work hours will take place Monday-Friday during daytime business hours. However, this role is centered around client satisfaction, and on-time transaction closings, so flexibility is required to ensure excellence in these areas. 

Daily Huddles: 15-minute team check-in at 9:00am (remote) 

Transaction Closings: Some property closings may require attention between 5-6pm, though ideally most will be closed before then. 

Evening & Weekend Availability: Required as part of the role to review incoming contracts, respond to urgent transaction matters, and ensure timelines are met. Deal flow can be unpredictable, so flexibility is key. 

Key Responsibilities: 

• Manage and coordinate seamless real estate transactions from start to finish, efficiently and accurately
• Use analytical skills to manage multiple projects at once, creatively solving any problems that pop up
• Prepare, update and gather necessary information & documents, and maintain accurate transaction records
• Coordinate deposits, signatures, and ID verification
• Manage expectations of sellers and buyers and resolve transaction-related issues promptly and professionally
• Liaise with lawyers, internal departments, sellers, and buyers
• Ensure high levels of service and satisfaction for all parties involved
• Provide regular updates on transaction status to clients and team members
• Stay informed about industry regulations, market trends, and best practices
• Handle incoming calls and email inquiries professionally
• Build our network and list of resources from which we can assist sellers
• Assist with property showings and coordinate visits
• Perform various administrative tasks to support the team, including scheduling appointments, filing, data entry, maintaining CRM, and preparing reports
• Attend meetings and support other departments with administrative tasks as required

Key Performance Indicators: 

• Positive seller feedback
• 95% closed & on-time closings
• 100% compliant property folders

Your Profile: 

• Proven exceptional track record in previous roles
• 2+ years of experience in real estate admin, legal admin, or transaction coordination is a plus
• Strong organizational and time management skills
• Strong administrative skills, including file management and proofreading
• Ability to be a resourceful problem solver who can adapt to unexpected situations and find creative solutions
• Ability to manage multiple projects and prioritize effectively
• Adaptability to handle interruptions and switch between tasks efficiently
• Excellent verbal and written communication skills, characterized by clarity, warmth and professionalism
• Have a remote quiet work environment

About Us: 

We work in the exciting world of house flipping and income properties in the Greater Toronto Area. You’ll be working with a real estate investor who has been flipping and renting properties for over 15 years, specializing in fast and hassle-free property sales. We provide homeowners with quick solutions for selling their homes, whether facing foreclosure, inheriting a property, or needing a speedy sale. 
 
Our mission is to deliver an accessible pathway to a stress-free real estate transaction. We ensure a smooth and effective process tailored to each client’s unique needs. Join our team and be part of a company that values integrity, problem solving skills, and innovation in the real estate industry. 

Why Join Us? 

• Opportunity to work in a supportive and collaborative environment
• Engage in meaningful work that directly impacts client satisfaction and company success
• Professional development and growth opportunities

If this position sounds like a good fit for you, please apply by completing the following steps:

1. a) Complete a Behaviour Assessment: https://assessment.predictiveindex.com/bo/BZHG/TC
b)After completion, you will receive an email for a Cognitive Assessment. (Check your spam folder.)

2. Send an email and include the following:

a. What is it about this job that you are most interested in, and why?
b. What is your favourite hobby?
c. What accomplishment of yours proves that you are a fit for this position?
d. Are you currently employed? & when are you available to start?
e. What is your salary expectation?

Please send #2 & #3 to Careers@GTAHouseBuyers.ca

We can’t wait to hear from you!